{"id":7078,"date":"2026-03-09T10:26:49","date_gmt":"2026-03-09T02:26:49","guid":{"rendered":"https:\/\/asu.edu.ph\/online\/?page_id=7078"},"modified":"2026-03-09T10:39:57","modified_gmt":"2026-03-09T02:39:57","slug":"privacy-notice-2","status":"publish","type":"page","link":"https:\/\/asu.edu.ph\/online\/privacy-notice-2\/","title":{"rendered":"Privacy Notice"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"7078\" class=\"elementor elementor-7078\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0c95852 e-flex e-con-boxed e-con e-parent\" data-id=\"0c95852\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b4867b1 elementor-widget elementor-widget-text-editor\" data-id=\"b4867b1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<section class=\"privacy-notice-section\">\n  <div class=\"privacy-container\">\n    <div class=\"privacy-header\">\n      <h1>Privacy Notice<\/h1>\n      <p>\n        Aklan State University (ASU) is committed to protecting your data in compliance with the\n        Data Privacy Act of 2012. This disclosure explains how your information is collected, used,\n        shared, and protected across various university functions to ensure your rights as a data\n        subject are upheld.\n      <\/p>\n    <\/div>\n\n    <div class=\"privacy-card\">\n      <h2>1. Data We Collect<\/h2>\n      <p>\n        ASU collects and processes personal information and sensitive personal information necessary\n        for its mandate as a higher education institution.\n      <\/p>\n\n      <h3>For Students<\/h3>\n      <ul>\n        <li>Full Name, Contact Information, Date of Birth, Address<\/li>\n        <li>Student ID Number, Academic Records (grades, class schedules)<\/li>\n        <li>Attendance Records, Thesis\/Research Outputs<\/li>\n      <\/ul>\n\n      <h3>For Employees<\/h3>\n      <ul>\n        <li>Personal Information required by the Civil Service Commission<\/li>\n        <li>Performance Evaluations<\/li>\n        <li>Salary and Payroll Data, Leave Records<\/li>\n      <\/ul>\n\n      <h3>For Applicants and Visitors<\/h3>\n      <ul>\n        <li>Basic Personal Details (e.g., name, email, phone)<\/li>\n        <li>Purpose of Visit, Supporting Documents (e.g., application forms)<\/li>\n      <\/ul>\n\n      <h3>Additional Information<\/h3>\n      <ul>\n        <li>Photographs and videos taken during official events (e.g., graduation, seminars, and workshops)<\/li>\n        <li>Online activity logs from ASU\u2019s digital platforms (e.g., Learning Management Systems, HR portals)<\/li>\n      <\/ul>\n    <\/div>\n\n    <div class=\"privacy-card\">\n      <h2>2. Purpose of Data Collection<\/h2>\n\n      <h3>Academic Operations<\/h3>\n      <ul>\n        <li>Enrollment, registration, and monitoring of student progress<\/li>\n        <li>Management of academic records for certification and graduation<\/li>\n        <li>Analysis of student performance to enhance educational programs<\/li>\n      <\/ul>\n\n      <h3>Administrative Operations<\/h3>\n      <ul>\n        <li>Employee management, payroll processing, and benefits administration<\/li>\n        <li>Compliance with government-mandated reporting requirements (e.g., CHED, DOLE)<\/li>\n        <li>Processing alumni records for verification or official requests<\/li>\n      <\/ul>\n\n      <h3>Research and Development<\/h3>\n      <ul>\n        <li>Collection of survey data for institutional research<\/li>\n        <li>Collaboration with research partners, ensuring data is anonymized unless explicit consent is obtained<\/li>\n      <\/ul>\n\n      <h3>Digital Services<\/h3>\n      <ul>\n        <li>Pagtinueon-An Sa Unibersidad Learning Management System<\/li>\n        <li>Human Resource Management System (HRMS)<\/li>\n        <li>University Management System for academic tracking and enrollment<\/li>\n      <\/ul>\n\n      <h3>Security and Safety<\/h3>\n      <ul>\n        <li>Monitoring of campus facilities through CCTV<\/li>\n        <li>Recording visitor logs for security purposes<\/li>\n      <\/ul>\n    <\/div>\n\n    <div class=\"privacy-card\">\n      <h2>3. Cookie Policy and Tracking<\/h2>\n      <ul>\n        <li><strong>Cookies<\/strong> are small text files stored on your device to remember preferences and analyze web traffic.<\/li>\n        <li><strong>Essential Cookies<\/strong> \u2013 required for login and system functionality.<\/li>\n        <li><strong>Analytical Cookies<\/strong> \u2013 used to improve system performance and user experience.<\/li>\n      <\/ul>\n    <\/div>\n\n    <div class=\"privacy-card\">\n      <h2>4. Data Sharing<\/h2>\n\n      <h3>Government Agencies<\/h3>\n      <ul>\n        <li>CHED, DepEd, PRC<\/li>\n        <li>BIR, GSIS, Pag-IBIG Fund, PhilHealth<\/li>\n      <\/ul>\n\n      <h3>Service Providers<\/h3>\n      <ul>\n        <li>IT vendors maintaining ASU systems<\/li>\n        <li>Financial institutions for payroll and scholarships<\/li>\n      <\/ul>\n\n      <h3>Research Collaborators<\/h3>\n      <ul>\n        <li>Data used for research is anonymized unless consent is given<\/li>\n        <li>All collaborations follow the Data Privacy Act of 2012<\/li>\n      <\/ul>\n    <\/div>\n\n    <div class=\"privacy-card\">\n      <h2>5. Data Protection Measures<\/h2>\n      <ul>\n        <li><strong>Secure Digital Systems:<\/strong> Encrypted and password-protected servers<\/li>\n        <li><strong>Access Control:<\/strong> Authorized personnel only<\/li>\n        <li><strong>Regular Assessments:<\/strong> Security audits and privacy training<\/li>\n      <\/ul>\n    <\/div>\n\n    <div class=\"privacy-card\">\n      <h2>6. Data Retention<\/h2>\n      <ul>\n        <li><strong>Students\u2019 Records:<\/strong> Retained indefinitely<\/li>\n        <li><strong>Employees\u2019 Records:<\/strong> Retained after separation<\/li>\n        <li><strong>Visitors\u2019 Logs:<\/strong> Retained for 30 days<\/li>\n      <\/ul>\n    <\/div>\n\n    <div class=\"privacy-card\">\n      <h2>7. Consent and Rights of Data Subjects<\/h2>\n      <ul>\n        <li>Right to be informed<\/li>\n        <li>Right to access personal data<\/li>\n        <li>Right to correct inaccurate data<\/li>\n        <li>Right to withdraw consent<\/li>\n      <\/ul>\n\n      <p>Requests may be submitted to the ASU Data Protection Office.<\/p>\n    <\/div>\n\n    <div class=\"privacy-card contact-card\">\n      <h2>8. Contact Information<\/h2>\n      <p><strong>Engr. Rodolfo G. Doromal, Jr., PhD<\/strong><\/p>\n      <p>Aklan State University<\/p>\n      <p>Email: <a href=\"mailto:dpo@asu.edu.ph\">dpo@asu.edu.ph<\/a><\/p>\n      <p>Phone: <a href=\"tel:09055741420\">09055741420<\/a><\/p>\n    <\/div>\n\n    <div class=\"privacy-footer-note\">\n      <p>\n        By providing your data to Aklan State University, you acknowledge and consent to the terms\n        outlined in this disclosure.\n      <\/p>\n    <\/div>\n  <\/div>\n<\/section>\n\n<style>\n  .privacy-notice-section {\n    background: #f4faf6;\n    padding: 50px 20px;\n    font-family: Arial, sans-serif;\n    color: #222;\n    line-height: 1.7;\n  }\n\n  .privacy-container {\n    max-width: 1000px;\n    margin: auto;\n  }\n\n  .privacy-header {\n    text-align: center;\n    margin-bottom: 40px;\n  }\n\n  .privacy-header h1 {\n    font-size: 36px;\n    color: #0f7a3c;\n  }\n\n  .privacy-card {\n    background: #ffffff;\n    padding: 28px;\n    border-radius: 12px;\n    box-shadow: 0 4px 12px rgba(0,0,0,0.08);\n    margin-bottom: 25px;\n  }\n\n  .privacy-card h2 {\n    color: #0f7a3c;\n    border-left: 5px solid #0f7a3c;\n    padding-left: 10px;\n  }\n\n  .privacy-card h3 {\n    margin-top: 15px;\n    color: #2f9e62;\n  }\n\n  .privacy-card ul {\n    padding-left: 20px;\n  }\n\n  .privacy-card li {\n    margin-bottom: 8px;\n  }\n\n  .contact-card a {\n    color: #0f7a3c;\n    text-decoration: none;\n  }\n\n  .contact-card a:hover {\n    text-decoration: underline;\n  }\n\n  .privacy-footer-note {\n    background: #0f7a3c;\n    color: white;\n    padding: 20px;\n    border-radius: 10px;\n    text-align: center;\n  }\n<\/style>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Privacy Notice Aklan State University (ASU) is committed to protecting your data in compliance with the Data Privacy Act of 2012. This disclosure explains how your information is collected, used, shared, and protected across various university functions to ensure your rights as a data subject are upheld. 1. Data We Collect ASU collects and processes&hellip;&nbsp;<a href=\"https:\/\/asu.edu.ph\/online\/privacy-notice-2\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Privacy Notice<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"neve_meta_sidebar":"","neve_meta_container":"full-width","neve_meta_enable_content_width":"off","neve_meta_content_width":100,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"on","footnotes":""},"class_list":["post-7078","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Privacy Notice - AKLAN STATE UNIVERSITY<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/asu.edu.ph\/online\/privacy-notice-2\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Privacy Notice - AKLAN STATE UNIVERSITY\" \/>\n<meta property=\"og:description\" content=\"Privacy Notice Aklan State University (ASU) is committed to protecting your data in compliance with the Data Privacy Act of 2012. 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